Project-Based / Consultant / Fractional Operations Role

Our client, a real estate and property management firm, is seeking a practical, tech-forward consultant to help modernize administrative and accounting workflows using AI and automation tools.

With strong operational foundations, the goal is not to “replace people with AI,” but to thoughtfully identify repetitive administrative tasks that can be streamlined, automated, or supported through AI-driven systems and workflows.

This person will help evaluate current processes, recommend tools, implement solutions, and help the team transition smoothly into more efficient operations.

This is an ideal role for someone who understands both operations and technology — especially someone comfortable working with accounting/admin workflows, SOPs, automation tools, and AI platforms in a real-world business environment.

What You’ll Do

• Assess current administrative and accounting workflows

• Identify opportunities for AI and automation implementation

• Recommend practical tools and systems to improve efficiency

• Help streamline repetitive tasks such as:

  • AP workflows

  • data entry

  • document management

  • tenant/vendor communications

  • reporting

  • scheduling

  • email management

  • workflow routing

• Create and document SOPs and transition processes

• Work alongside management and staff to ensure smooth adoption

• Train team members on new systems and workflows

• Help leadership prioritize high-impact improvements without disrupting daily operations

• Serve as a steady operational resource during implementation and transition

Ideal Background

We’re looking for someone who is both technically capable and operationally grounded.

Strong candidates may come from backgrounds such as:

• operations consulting

• accounting systems implementation

• AI workflow consulting

• business process improvement

• property management operations

• administrative systems management

• automation consulting for SMBs

Preferred Skills & Experience

• Experience implementing AI or automation tools in business operations

• Familiarity with accounting and administrative workflows

• Strong understanding of AI and automation

• Ability to simplify processes and communicate clearly with non-technical staff

• Strong organizational and project management skills

• Comfortable working independently and making practical recommendations

What Success Looks Like

• Reduced manual administrative workload

• Better documented and more consistent processes

• Increased operational efficiency

• Successful adoption of practical AI tools by the team

• Minimal disruption to day-to-day operations during transition

Additional Notes

This is a hands-on consulting role for someone who can both strategize and execute. We are not looking for a theoretical AI advisor — we need someone who can evaluate workflows, implement practical improvements, and help hold operations together during the transition.

Location: Santa Fe, NM (Onsite)
Employment Type: Full-Time
Compensation: $24–$30/hour

About the Opportunity

A well-established luxury residential community in Santa Fe is seeking a Design Review & Standards Administrative Assistant to support architectural review, construction coordination, and community design standards.

This role is ideal for someone who thrives in a highly organized environment, enjoys coordinating moving pieces, and takes pride in keeping projects, communication, and documentation running smoothly. You’ll work closely with department leadership while interacting with homeowners, architects, builders, and internal teams throughout the design and construction process.

What You’ll Do

• Coordinate and support weekly design review and construction progress meetings

• Prepare agendas, meeting notes, and follow-up communications

• Serve as a point of contact for homeowners, architects, builders, and internal departments

• Maintain organized digital and physical project records and files

• Track design submissions, approvals, permits, and related documentation

• Assist with site visits, inspections, and pre-construction coordination

• Support updates to architectural guidelines, standards, and related materials

• Process project-related fees and assist with internal coordination as needed

• Help digitize and organize historical property and project records

What They’re Looking For

• Prior administrative or project coordination experience required

• Experience in construction, architecture, planning, or a related environment strongly preferred

• Exceptional organizational skills and attention to detail

• Strong written and verbal communication skills

• Ability to manage multiple priorities and deadlines in a fast-paced setting

• Proficiency in Microsoft Office; Adobe Acrobat experience is a plus

• Comfortable reviewing technical documents, plans, and specifications

• Valid driver’s license and ability to travel locally as needed

Benefits

• 100% employer-paid medical, dental, and vision insurance

• Paid time off

• Retirement plan

• Stable, full-time onsite position

• Collaborative and professional team environment

Established Plaintiff Litigation Firm – Phoenix, AZ

Established plaintiff litigation firm seeking a compassionate, organized, and proactive Client Relations Coordinator to join our Phoenix office.

This role is ideal for someone who enjoys helping people, communicating clearly, and building trust with clients during difficult situations. The position combines client communication, administrative coordination, and litigation support in a fast-paced professional environment.

Because the firm handles serious injury and medical-related litigation matters, candidates should be comfortable working with sensitive and emotionally difficult subject matter.

This is a fully in-office position located in Phoenix, Arizona.

Responsibilities

• Serve as the primary point of contact for clients via phone, text, email, Zoom, and in-person meetings

• Maintain regular communication with active clients and provide case updates

• Coordinate with attorneys and staff regarding client communication and case materials

• Assist with organizing records, pleadings, reports, and other case-related documentation

• Provide intake and administrative support as needed

• Assist with trial preparation and occasional court-related support

• Help oversee client review and reputation management efforts

• Track client feedback and communication trends

Qualifications

• Prior experience in customer service, legal support, healthcare coordination, or client relations preferred

• Strong communication and organizational skills

• Professional, compassionate, and detail-oriented

• Ability to manage multiple priorities in a fast-paced environment

• Comfortable handling sensitive medical and legal subject matter

Compensation & Benefits

• $65,000–$75,000 DOE

• Health insurance provided for employees and dependents

• 401(k) with employer contribution

• PTO available immediately

• Paid overtime for approved hours over 40/week

Monday–Friday | 8:00 a.m.–5:00 p.m.
Fully in-office position located in Phoenix, Arizona.

Location: Santa Fe, NM
Employment Type: Full-Time | Exempt
Compensation: $93,790 – $120,410 annually

About the Opportunity

A premier luxury residential community in Santa Fe is seeking a Director of Facilities & Maintenance to oversee maintenance operations, infrastructure, facilities, grounds, roads, equipment, and related services throughout the community.

Reporting directly to executive leadership, this is a key leadership role responsible for long-range planning, team leadership, preventative maintenance strategy, vendor coordination, budgeting support, and maintaining the high operational standards expected within a large-scale residential environment.

This opportunity is ideal for a hands-on operational leader who combines strong facilities and maintenance knowledge with calm leadership, sound judgment, and a service-oriented mindset.

What You’ll Do

• Lead and oversee maintenance and facilities operations across community assets, infrastructure, and grounds

• Supervise and support a team of approximately 15–21 employees, including foremen and maintenance staff

• Conduct routine inspections to proactively identify maintenance, repair, and capital improvement needs

• Manage preventative maintenance schedules and operational workflows across community assets

• Maintain records and documentation related to facilities, roads, bridges, culverts, hydrants, signage, vehicles, and equipment

• Coordinate with contractors, consultants, and vendors to ensure quality work and timely project completion

• Solicit and evaluate bids for contracted maintenance and repair work

• Collaborate with leadership and finance teams on budgeting, forecasting, and reserve planning

• Partner with safety and security teams to support reliable gate operations and related systems

• Respond professionally to homeowner questions and maintenance-related concerns

• Oversee vehicle, equipment, and shop operations

• Ensure maintenance operations are conducted safely, efficiently, and in alignment with community standards

• Support special projects and respond to urgent operational matters as needed

What They’re Looking For

• Proven leadership experience within facilities, maintenance, property operations, construction, infrastructure, or related environments

• Strong operational judgment, problem-solving ability, and organizational skills

• Ability to lead teams with professionalism, accountability, and a collaborative approach

• High standards for quality, follow-through, and attention to detail

• Experience managing preventative maintenance programs, vendors, and operational workflows

• Strong communication skills with the ability to work effectively with residents, vendors, staff, and leadership

• Comfortable balancing field oversight with administrative responsibilities

• General computer and systems proficiency

Qualifications

• Minimum of 5 years of maintenance or facilities operations experience in a comparable environment

• Valid New Mexico driver’s license

• Must be insurable under company policy

• Ability to pass background check and pre-employment screening

Benefits & Perks

• Competitive salary with leadership-level compensation

• Comprehensive medical, dental, and vision insurance

• Retirement plan with long-term stability

• Paid time off and holidays

• Established, financially stable organization

• Collaborative leadership environment with direct impact on operations and planning

• Opportunity to lead a well-resourced department within a high-standard residential community

• Long-term career opportunity with a respected organization in the Santa Fe area

Equal Opportunity Employer.

What Makes This Different?

• Top-dollar pay for the right skill set
• Remote work with meaningful, high-level legal work
• Real influence on important cases
• A leader who respects boundaries, brilliance, and strong work product
• Mission-driven litigation with real human impact

Schedule

Key Responsibilities

• Draft pleadings, motions, discovery, and correspondence
• Format and cite-check briefs, including appellate filings
• Manage deadlines, organize case files, and handle discovery
• Conduct legal research and summarize findings
• Support trial preparation, including exhibits, jury instructions, and witness materials
• Communicate with courts, experts, clients, and opposing counsel
• Maintain organized, accurate case documentation in a remote work environment

Qualifications

• Prior New Mexico legal or litigation experience required
• 2+ years of litigation paralegal experience; civil rights or employment law experience a plus
• Paralegal certificate or bachelor’s degree preferred
• Strong research, writing, cite-checking, and organizational skills
• Proficiency with Microsoft Office, Adobe, and legal research databases such as Lexis or Westlaw
• Ability to manage deadlines independently in a remote setting
• Poise, discretion, emotional intelligence, and excellent judgment

Compensation & Benefits

Busy attorney seeking a highly dependable, organized, and proactive Personal Assistant to provide day-to-day administrative and personal support. This is a part-time position supporting a fast-moving professional with a demanding schedule and many moving parts.

This role is ideal for someone who enjoys helping others stay organized, can juggle multiple priorities without dropping details, and is comfortable handling a wide variety of tasks independently.

Responsibilities Include:

• Coordinating medical appointments and ongoing scheduling

• Managing prescription refills and communication with multiple doctors and pharmacies

• Scheduling travel, conferences, and related logistics

• Tracking paperwork and ensuring forms/documents are completed and returned promptly

• Running errands and handling general personal assistant tasks

• Communicating professionally with medical offices, vendors, and other contacts

• Helping maintain organization and follow-through across many active responsibilities

What We're Looking For:

• Highly organized with strong follow-through

• Able to manage multiple priorities and shifting needs

• Professional, dependable, and discreet

• Comfortable working independently and taking initiative

• Strong communication and problem-solving skills

• Reliable vehicle required

• Prior personal assistant, executive assistant, or high-level administrative support experience preferred

No legal experience is required. While this position is connected to a law office environment, the role is focused on personal and administrative support rather than legal work.

Schedule & Location:

• Approximately 20 hours per week

• Position is expected to be primarily in-office initially

• Some flexibility may be available after onboarding depending on workflow and needs

Compensation:

$28–38/hour depending on experience

We are looking for a team player with a sense of humor who thrives in fast-paced environments in detailed, often high volume work. 

Compensation & Benefits

• $80-90K, depending on experience

• Company-sponsored 401(k) plan with match

• Paid Time Off

• Supplemental insurance

• Onsite role in Santa Fe, NM

What You’ll Do

• Assist with accounts payable (A/P) and accounts receivable (A/R)

• Process rent payments and help manage tenant accounts

• Reconcile bank statements and financial reports

• Help with payroll processing and government filings (GRT, CRS, FUTA, SUTA)

• Generate monthly financial reports

• Support senior accountants with various bookkeeping tasks

• Learn and adapt to property management accounting systems

Who We’re Looking For

• Some accounting or bookkeeping experience (1-3 years preferred)

• Tech-savvy and eager to learn new software

• Organized, detail-oriented, and proactive

• Reliable and professional communicator

• A team player who wants to grow with the company

Santa Fe, NM | Hybrid Schedule Available
Direct-Hire | Full-Time | Monday–Friday

The Hire Firm is assisting a respected local CPA firm in its search for a CPA / Senior Accountant.

This established Santa Fe firm provides high-quality tax, accounting, audit, and advisory services to a diverse client base and approaches every client relationship as a long-term partnership. They are seeking a motivated professional who enjoys variety in their work, values client relationships, and can think critically to solve unique and complex challenges.

This position offers the opportunity to work on a combination of tax preparation, audits, bookkeeping, payroll, and specialized projects in an environment where no two days are exactly alike. The ideal candidate is adaptable, detail-oriented, and interested in building a long-term career with a supportive and professional team.

Responsibilities

• Prepare and review individual, business, partnership, and trust tax returns

• Assist with audits for nonprofit organizations

• Perform accounting, bookkeeping, and payroll-related work for clients

• Research and resolve complex accounting and tax issues

• Work on specialized projects requiring creativity and problem-solving

• Communicate professionally with clients and team members

• Manage multiple priorities while maintaining accuracy and organization

Desired Profile

• Active CPA license preferred

• Bachelor’s degree in Accounting or related field

• 3+ years of accounting experience required; public accounting experience strongly preferred

• Experience preparing business and individual tax returns

• Proficiency in Microsoft Word, Excel, and Outlook

• Strong communication, organizational, and analytical skills

• Ability to work independently while collaborating effectively with a team

• Desire to build a long-term career with a well-established local firm

• Must be able to pass a background check

Compensation & Benefits

• $120-150K

• Health insurance

• 401(k) with 3% employer match

• 15 days PTO

• 9 paid holidays

• Hybrid schedule opportunity

The Hire Firm is actively seeking professionals interested in temporary and project-based work with local organizations.

Whether you’re between roles, exploring a transition, or looking for flexibility, temporary assignments can be a great fit.

Why Temp Work?

• Earn income while maintaining flexibility
• Build skills and gain experience
• Explore different roles and industries
• Keep your resume active

Common Roles

Administrative:
Receptionist, Administrative Assistant, Office Manager, Data Entry

Legal:
Legal Assistant, Paralegal, Legal Secretary

Accounting & Finance:
AP/AR, Payroll, Bookkeeper, Accountant, Billing, Financial Analyst

Details

• Schedules and assignment lengths vary
• Pay depends on role and experience

Requirements

• Professional, reliable, and detail-oriented
• Strong communication and ability to follow directions
• References required; skills assessments may apply

If you’re open to temporary work, we’d love to connect.