Office Manager
Job Description
Join a dynamic organization in a multifaceted operational role. We’re looking for an organized and proactive individual to manage leases, oversee facility operations, handle IT solutions, assist with staff onboarding, and provide administrative support. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys contributing to the smooth operation of both office and facility management.
- $60-65K +/-
- Employer-paid Health Insurance (PPO)
- HRA
- Simple IRA with 3% match
- PTO
- Professional Development Opportunities
- Positive work environment
Location
Santa Fe, NMWhat You’ll Do
- Leases & Facility Management: Oversee leases, manage maintenance and janitorial contracts, and coordinate facility services like waste management, snow removal, and landscaping. Respond to security breaches and manage facility lighting schedules.
- IT Oversight: Manage software and hardware records, ensure computer maintenance, and oversee network administration. Handle backup systems and disaster recovery.
- Operations Support: Supervise front desk staff, maintain onboarding processes for new hires, and assist with City Reports and holiday gift distribution.
- Internal Bookkeeping (Part-Time): Manage accounts payable/receivable, invoicing, payments, and quarterly billing. Track inventory, maintain petty cash, and handle tax reporting.
- Grants and Contracts Coordination (Part-Time): Support RFPs and grant proposals, ensure compliance with reporting requirements, and track payments and deliverables.
Who We Are Looking For
- Strong organizational skills and attention to detail
- Experience in facility management, IT solutions, and bookkeeping
- Excellent communication skills and a customer-focused mindset
- Prior experience in operations or administrative support is a plus
#IND1
Meet Your Recruiter
Abby Dietz
CEO
Originally from Pennsylvania, Abby Dietz moved to Santa Fe from Northern Virginia/DC Metro area in 2011. She joined The Hire Firm in a temporary role but fit the culture so well we decided to keep her! Her strong background in sales, customer service, and executive administrative skills was the perfect blend for a staffing and recruiting professional. Abby has a fantastic ability to quickly understand clients’ needs and match those needs with talented candidates. She now focuses on managing the firm bu still recruits because she enjoys it so much.
Abby is a living success story for temporary and temp-to-hire opportunities and has obtained three long-term, rewarding positions in her career that started as temporary or temp-to-hire. She believes in what we do and knows first-hand how being open and flexible can lead to great opportunities. She would love to share her story with anyone who is curious about it!
When she’s not working, she enjoys recharging on backpacking trips, spending time with family, friends, and fur babies, and taking classes on whatever is currently of interest to her! Her pronouns are she/her and she invites you to share yours.