Office/Administrative

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Office Manager

Albuquerque, NM 87105

Employment Type: Direct Hire Category: Office/Administrative Job Number: 7459 Compensation: $50K

Job Description

Our client, a family-owned full-service auction company serving New Mexico and Colorado, is looking for a versatile Office Manager. This company primarily focuses on business assets and equipment auction services. Established in 1996, they’ve experienced significant growth within recent years after moving into the Albuquerque market.
The Office Manager will be responsible for the human resources, bookkeeping, and administrative support necessary to keep operations humming.

Compensation & Benefits
$50-55K Depending on experience
  • Health Reimbursement Account
  • Two weeks PTO

Bookkeeping and Financial Management:

- Managing bookkeeping tasks, including recording financial transactions, reconciling accounts, and generating financial reports.
- Overseeing the payroll process, ensuring accuracy and timeliness, and assisting employees with time entry.
- Handling accounts receivable and accounts payable, including invoicing customers and processing vendor invoices.

Human Resources:

- Establishing and managing hiring, onboarding, and training procedures for staff.
- Administering employee benefits, such as Health Reimbursement Arrangements (HRA) and Paid Time Off (PTO).
- Developing and implementing HR policies and procedures in line with best practices.

Administrative Support:

- Organizing and maintaining electronic and physical filing systems, ensuring easy access to documents.
- Respond to routine inquiries via email or letter and draft more complex correspondence for management review.
- Utilizing software programs effectively for data input, report generation, and information analysis.
- Assisting owners with project coordination, scheduling, and communication with contractors, suppliers, and government entities for construction projects.
- Assisting with organizing and coordinating logistics for auctions
- Maintaining client and stakeholder relationships, assisting throughout the auction process.

Desired Profile

 - 4+ years of office management experience, including human resources, bookkeeping, and operations.
 - Strong organizational skills and attention to detail to manage various administrative tasks efficiently.
- Proficient in computer skills, with experience in office software applications.
- Previous exposure to industries such as construction, transportation, warehouse, or similar fields, understanding the unique challenges and operations of these industries while appreciating the positive attributes
 - Self-assured with high emotional intelligence (EQ) to effectively communicate and interact with employees, clients, and stakeholders.
- Flexible and resourceful with a "can-do" attitude, demonstrating grit, energy, and enthusiasm
 - Comfortable working in construction trailers and other blue-collar environments, adapting to different work settings as needed.
#IND1
 

Meet Your Recruiter

Abby Dietz
CEO

Originally from Pennsylvania, Abby Dietz moved to Santa Fe from Northern Virginia/DC Metro area in 2011.  She joined The Hire Firm in a temporary role but fit the culture so well we decided to keep her!  Her strong background in sales, customer service, and executive administrative skills was the perfect blend for a staffing and recruiting professional. Abby has a fantastic ability to quickly understand clients’ needs and match those needs with talented candidates. She now focuses on managing the firm bu still recruits because she enjoys it so much.  

 

Abby is a living success story for temporary and temp-to-hire opportunities and has obtained three long-term, rewarding positions in her career that started as temporary or temp-to-hire. She believes in what we do and knows first-hand how being open and flexible can lead to great opportunities. She would love to share her story with anyone who is curious about it!

  

When she’s not working, she enjoys recharging on backpacking trips, spending time with family, friends, and fur babies, and taking classes on whatever is currently of interest to her!  Her pronouns are she/her and she invites you to share yours. 

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