Senior Administrative Assistant
Santa Fe, NM | Full-Time | Direct Hire
Pay: $25–$30/hour DOE + Excellent Benefits
Be the operational backbone of a highly respected residential community in Santa Fe.
We are seeking a dependable, organized, and highly professional Senior Administrative Assistant to support the Executive Director and senior management team at a premier private community. This is a key role for someone who thrives in a fast-paced office, enjoys juggling priorities, and brings strong communication and problem-solving skills to every task.
If you’re looking for a meaningful role in a collaborative office where excellence, respect, and proactive service are valued every day—you’ll feel right at home here.
Compensation & Benefits
Pay range: $25–$30/hour, depending on experience
Comprehensive benefits package, including:
Medical, dental, and vision insurance
Generous paid time off and holidays
Retirement plan options
Professional development opportunities
Positive, team-oriented work environment
Location
This is an onsite position based in Santa Fe, NM, within a professionally run, community-focused office.
What You’ll Do
Provide direct administrative support to the Executive Director and management team
Oversee day-to-day office operations and maintain a professional, welcoming front-office presence
Prepare, proofread, and distribute reports, presentations, and Board materials with a high level of accuracy
Assist with Board communication and documentation
Coordinate projects and timelines across departments (Resident Services, Communications, etc.)
Support special initiatives from start to finish—ensuring structure, clarity, and follow-through
Maintain office supplies, records, and equipment in collaboration with Reception
Troubleshoot operational challenges and implement or recommend solutions
Uphold confidentiality and handle sensitive information with sound judgment
Contribute to and model a respectful, responsive, and solutions-focused office culture
Who We’re Looking For
Minimum of 3 years of administrative or office experience (supporting senior leadership preferred)
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills, grammar, formatting, and attention to detail
Ability to prioritize and multitask in a fast-paced, deadline-driven environment
Friendly, courteous, and professional demeanor with internal teams and external stakeholders
Strong critical thinking and organizational skills
Discretion and reliability in managing confidential information
Self-motivated, team-oriented, and proactive with a continuous improvement mindset
Type of Employment
Full-Time, Direct Hire
Onsite in Santa Fe
Reports to the Executive Director and/or Assistant Executive Director
EEO Statement
We are proud to support equal employment opportunities for all. All qualified applicants will be considered without regard to race, religion, color, sex, gender identity, national origin, age, disability, sexual orientation, or veteran status. We value inclusion, professionalism, and a workplace where everyone can thrive.
#IND1
Originally from Pennsylvania, Abby Dietz moved to Santa Fe from Northern Virginia/DC Metro area in 2011. She joined The Hire Firm in a temporary role but fit the culture so well we decided to keep her! Her strong background in sales, customer service, and executive administrative skills was the perfect blend for a staffing and recruiting professional. Abby has a fantastic ability to quickly understand clients’ needs and match those needs with talented candidates. She now focuses on managing the firm bu still recruits because she enjoys it so much.
Abby is a living success story for temporary and temp-to-hire opportunities and has obtained three long-term, rewarding positions in her career that started as temporary or temp-to-hire. She believes in what we do and knows first-hand how being open and flexible can lead to great opportunities. She would love to share her story with anyone who is curious about it!
When she’s not working, she enjoys recharging on backpacking trips, spending time with family, friends, and fur babies, and taking classes on whatever is currently of interest to her! Her pronouns are she/her and she invites you to share yours.
Abby was AMAZING to work with. She guided me along all of the steps of the hiring process and was very communicative. 100/10 would recommend!
Abby Dietz from the Hire Firm approached me with a Compensation position with my current employer. While it was a lower-level position based on my experience, I was willing to explore this position if it was scaled up with responsibilities and experience related to my background. Abby worked very diligently and relentlessly with both the […]
Working with Silas and The Hire Firm has been an absolute joy. Silas is professional, efficient, and engaging. He communicated with me at every step of the process, and I really felt I had a partner in Silas. As others have mentioned, Silas focuses on finding the best fit for all parties involved. Thank you […]
Friendly, Helpful, and Professional Staff. Very quickly placed me into an assignment.
The staff at The Hire Firm are wonderful! They take the time to listen and are mindful of your needs. They are professional and I whole heartedly recommend this company!
I had a great experience with Silas and the staff at the Hire Firm. I highly recommend this local business for all of your staffing and career placement needs.
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