Senior Administrative Assistant

Senior Administrative Assistant
Santa Fe, NM | Full-Time | Direct Hire
Pay: $25–$30/hour DOE + Excellent Benefits

Be the operational backbone of a highly respected residential community in Santa Fe.
We are seeking a dependable, organized, and highly professional Senior Administrative Assistant to support the Executive Director and senior management team at a premier private community. This is a key role for someone who thrives in a fast-paced office, enjoys juggling priorities, and brings strong communication and problem-solving skills to every task.

If you’re looking for a meaningful role in a collaborative office where excellence, respect, and proactive service are valued every day—you’ll feel right at home here.

Compensation & Benefits

• Pay range: $25–$30/hour, depending on experience

• Comprehensive benefits package, including:

• Medical, dental, and vision insurance

• Generous paid time off and holidays

• Retirement plan options

• Professional development opportunities

• Positive, team-oriented work environment

Location

This is an onsite position based in Santa Fe, NM, within a professionally run, community-focused office.

What You’ll Do

• Provide direct administrative support to the Executive Director and management team

• Oversee day-to-day office operations and maintain a professional, welcoming front-office presence

• Prepare, proofread, and distribute reports, presentations, and Board materials with a high level of accuracy

• Assist with Board communication and documentation

• Coordinate projects and timelines across departments (Resident Services, Communications, etc.)

• Support special initiatives from start to finish—ensuring structure, clarity, and follow-through

• Maintain office supplies, records, and equipment in collaboration with Reception

• Troubleshoot operational challenges and implement or recommend solutions

• Uphold confidentiality and handle sensitive information with sound judgment

• Contribute to and model a respectful, responsive, and solutions-focused office culture

Who We’re Looking For

• Minimum of 3 years of administrative or office experience (supporting senior leadership preferred)

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Excellent written and verbal communication skills, grammar, formatting, and attention to detail

• Ability to prioritize and multitask in a fast-paced, deadline-driven environment

• Friendly, courteous, and professional demeanor with internal teams and external stakeholders

• Strong critical thinking and organizational skills

• Discretion and reliability in managing confidential information

• Self-motivated, team-oriented, and proactive with a continuous improvement mindset

Type of Employment

• Full-Time, Direct Hire

• Onsite in Santa Fe

• Reports to the Executive Director and/or Assistant Executive Director

EEO Statement

We are proud to support equal employment opportunities for all. All qualified applicants will be considered without regard to race, religion, color, sex, gender identity, national origin, age, disability, sexual orientation, or veteran status. We value inclusion, professionalism, and a workplace where everyone can thrive.

#IND1