Administrative Assistant

Administrative Assistant
Santa Fe, NM | Full-Time | In-Person | $25-30/hour

We’re partnering with a mission-driven quasi-governmental agency based in Santa Fe that plays a key role in developing electric transmission and storage infrastructure to support New Mexico’s renewable energy future. This agency works to expand access to utility-scale clean energy by planning, financing, and overseeing the development of critical infrastructure projects.

They’re seeking a highly organized, detail-oriented Administrative Assistant to support the Executive Director and other members of this small team in maintaining efficient, professional office operations. If you’re a proactive, tech-savvy administrative professional who enjoys wearing many hats and contributing to clean energy efforts in New Mexico, we want to hear from you.

Compensation 

• $25-30/hour

Location

• Onsite, based in the Santa Fe office

• This is a fully in-person role, not eligible for remote or hybrid work

What You’ll Do

• Schedule meetings for the Executive Director with internal and external stakeholders

• Provide administrative support to the Financial Director, including accounts payable tasks

• Manage office supplies and equipment procurement

• Perform front desk duties: answer phones, greet guests, maintain a professional and welcoming office environment

• Coordinate office security, including access cards, keys, and alarm systems

• Assist with public information requests (e.g., Inspection of Public Records Act)

• Maintain vendor subscriptions and web applications (e.g., Verizon, GoDaddy, LinkedIn)

• Serve as liaison with building landlord and address facility-related needs

• Support proper storage and destruction of records in compliance with policy

• Provide Notary Public services 

Who We’re Looking For

• 2+ years of office administrative support experience 

• Previous experience with scheduling (Outlook) and accounts payable required

• Strong proficiency in Microsoft Office Suite

• Excellent written and verbal communication skills

• Strong multitasking, time management, and problem-solving abilities

• Must hold or be willing to obtain Notary Public certification

• Must have a valid driver's license and clean driving record for occasional errands

Type of Employment

• Full-Time, Onsite, Non-Exempt (Hourly)

• Temp-to-hire

Equal Employment Opportunity

We are committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, age, or veteran status.