Administrative Assistant

Santa Fe, NM 87506

Employment Type: Direct Hire Category: Office/Administrative Job Number: 7478 Compensation: $20-24/hour

Job Description

This respected organization within the public education sector is seeking a diligent and proactive individual to fill the dual role of Administrative Assistant/AR. This position is crucial for maintaining precise financial records and providi.ng comprehensive administrative support to our professional field staff.

Compensation and Benefits:

  • $20-24/hour
     Compensation is based on a negotiated collective bargaining agreement and is determined based on experience.  
    - Comprehensive benefits package including health, dental, disability, and life insurance.
    - Liberal vacation and sick leave policies.
    - Defined contribution retirement benefit and 401(k) plan.

Responsibilities:

-Accounts Receivable Management:

  - Process membership and miscellaneous receivables.

  - Maintain detailed records and perform monthly reconciliations.

  - Handle daily banking, credit card transactions, and EFT operations.

  - Manage and report on grants and membership incentives.

Administrative Support:

  - Provide direct support to professional staff, including document preparation and general office tasks.

  - Serve as a backup receptionist, managing calls and office communications.

  - Coordinate the scheduling of training/board rooms and handle related logistics.


General Office Duties:

  - Maintain office supply inventories and manage office equipment.

  - Complete timesheets and manage key distribution and office security measures.

  - Attend and support workshops and training sessions as required.


Desired Profile

- Proficient in Microsoft Office (Word, Excel, Outlook) with the ability to learn specialized software as needed.

- Strong understanding of accounts receivable systems and data reconciliation.

- Excellent interpersonal, organizational, and time management skills.

- Capable of working in a high-pressure environment with strict deadlines.

- Demonstrated honesty, respectfulness, and cultural sensitivity.

- Flexible approach to work and sound work ethics.

- Ability to maintain confidentiality and handle sensitive information.

Full-time
Monday - Friday
8-5

Location
Santa Fe, NM

Onsite

#IND

Meet Your Recruiter

Abby Dietz
CEO

Originally from Pennsylvania, Abby Dietz moved to Santa Fe from Northern Virginia/DC Metro area in 2011.  She joined The Hire Firm in a temporary role but fit the culture so well we decided to keep her!  Her strong background in sales, customer service, and executive administrative skills was the perfect blend for a staffing and recruiting professional. Abby has a fantastic ability to quickly understand clients’ needs and match those needs with talented candidates. She now focuses on managing the firm bu still recruits because she enjoys it so much.  

 

Abby is a living success story for temporary and temp-to-hire opportunities and has obtained three long-term, rewarding positions in her career that started as temporary or temp-to-hire. She believes in what we do and knows first-hand how being open and flexible can lead to great opportunities. She would love to share her story with anyone who is curious about it!

  

When she’s not working, she enjoys recharging on backpacking trips, spending time with family, friends, and fur babies, and taking classes on whatever is currently of interest to her!  Her pronouns are she/her and she invites you to share yours. 

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About Santa Fe, NM

Ready to embark on a rewarding career in Santa Fe, New Mexico? Dive into a world of endless opportunities in this vibrant city nestled in the Land of Enchantment. Known for its rich cultural heritage, breathtaking landscapes, and thriving arts scene, Santa Fe beckons job seekers with its blend of history and innovation. From exploring the world-renowned Georgia O'Keeffe Museum to savoring authentic Southwestern cuisine at The Shed, there's no shortage of experiences to inspire you here. Discover career growth amidst the adobe architecture of the historic Plaza, or unwind in the serene surroundings of the Sangre de Cristo Mountains. Join us in Santa Fe and let your career flourish in this captivating destination!