Administrative Assistant/AR (Excellent Benefits!)
Job Description
We are working with this association that represents a dynamic workforce of engineers on their search for a professional and personable Administrative Assistant to manage our front desk operations across multiple offices. This role is crucial in maintaining the organization’s reputation as a responsive and member-focused organization. You'll handle phone duties, manage the database, and ensure financial dues are processed and up to date.
Compensation
$18 per hour starting wage, $24.49 per hour upon direct hire (within 6 months) + Excellent Benefits
- Full union benefits including health, dental, and vision care for employees and dependents
- 100% Union paid pension and central pension plan contribution ($.75/hr)
- Defined Benefit Pension Plan with 17.5% of gross salary, fully vested after 5 years
- Guaranteed annual salary increase
- Paid sick leave (10 days annually from the first day of employment)
- Paid vacation (two weeks after one year of service)
Responsibilities
- Serve as the front-line contact for the union, managing reception and phone duties in a pleasant and professional manner
- Rotate phone duties between three offices, handling either morning or afternoon shifts
- Utilize and manage a custom database for labor union activities including membership and contract payment entries
- Conduct financial verifications and maintain dues structure accuracy
- Manage data entry, filing, form completion, and general clerical duties
- Assist in training new employees on union-specific software and operational procedures
Desired Profile
- Previous experience in office assistance or related clerical roles
- Proficient in Microsoft Office Suite and skilled in creating and managing spreadsheets
- Exceptional mathematical skills and ability to work independently with minimal supervision
- Strong interpersonal skills, able to effectively communicate both over the phone and in person
- Proven track record of reliability and the ability to maintain confidentiality
- Ability to handle multiple tasks and maintain high levels of organizational accuracy
- A proactive approach to problem-solving and the capability to train others
Meet Your Recruiter
Abby Dietz
CEO
Originally from Pennsylvania, Abby Dietz moved to Santa Fe from Northern Virginia/DC Metro area in 2011. She joined The Hire Firm in a temporary role but fit the culture so well we decided to keep her! Her strong background in sales, customer service, and executive administrative skills was the perfect blend for a staffing and recruiting professional. Abby has a fantastic ability to quickly understand clients’ needs and match those needs with talented candidates. She now focuses on managing the firm bu still recruits because she enjoys it so much.
Abby is a living success story for temporary and temp-to-hire opportunities and has obtained three long-term, rewarding positions in her career that started as temporary or temp-to-hire. She believes in what we do and knows first-hand how being open and flexible can lead to great opportunities. She would love to share her story with anyone who is curious about it!
When she’s not working, she enjoys recharging on backpacking trips, spending time with family, friends, and fur babies, and taking classes on whatever is currently of interest to her! Her pronouns are she/her and she invites you to share yours.