Office Manager
Job Description
Our ideal candidate has excellent computer and communication skills. This is a busy, complex office and requires someone calm under pressure who can switch tasks without impacting performance.
While this role is a front office role, employees may be exposed to potential hazards including needles, chemicals, and medications.
Compensation
- $22.00-$23.00/hr. DOE
- Nutritional supplements at wholesale cost
- 401K eligibility after initial 1000 hours
- Paid Time Off
- Free medical office visits by Dr. Canfield, Dr. Palladino, nursing staff as needed
- Formal annual performance reviews
- Daily QuickBooks use (billing, purchase orders, receiving inventory, running reports)
- File monthly gross receipt taxes
- Manage front desk staff and resolve interoffice conflict
- Providing administrative assistance to managing doctor
- Primary liaison with vendors, pharmacies and staff physicians
- Schedule and organize staff meetings
- Order and maintain inventory
- Manage online supplement store via Shopify
- Perform accounts receivable
- Provide excellent customer service and take care of patient complaints
- Prior authorization requests with insurance companies
- Fill supplement orders
- Maintain accurate medical records
- Fix IT issues as they arise and/or act as liaison with IT consultant
- Continuously examine operations, improving existing procedures as needed.
Desired Profile
- Creative problem solver
- Adaptable, self motivated, and resourceful
- Highly organized with the ability to keep others organized
- Strong patient focused orientation
- Previous office management with bookkeeping experience required
- Previous medical experience attractive but not required
- Sense of humor and a team player mentality
- Previous experience in QuickBooks, MS Office, and MacOS
- Ability to lift and carry up to 20 lbs. frequently and bend, stoop and kneel often
Type of Employment
Direct hire
Schedule
Monday – Friday 9:00 am 5:00 pm with 30 minute lunch break
Meet Your Recruiter
Gabby Vallejos
Recruiter
Gabby (Avila) Vallejos is originally from El Paso, Texas but has spent most of her life in Albuquerque, New Mexico. While exercising her passion for the arts of culinary, she ran her own restaurant while attending Bellevue University for her BA in Business Management. She has an admirable background in sales, customer service, and administration, making her an excellent addition to the team.
Gabby primarily focuses on staffing and recruiting for our Temp and Temp-to-Hire Division. She finds connecting individuals with the right opportunities that utilize their abilities to be most fulfilling.
When not uniting New Mexico’s talent with top-notch employers, Gabby spends her spare time with her family and fur babies. She loves the outdoors all year round, enjoying nature’s beauty with her husband, camping, off-roading, and white-water rafting.