Administrative Assistant
Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our prestigious interior design firm. You will play a critical role in ensuring smooth operations, allowing our designer to focus on bringing creative visions to life for our discerning clientele. This is a fantastic opportunity to be part of a dynamic and close-knit team, working in a beautiful environment that values excellence and creativity.
Compensation:
- $24-30/hour
- Monday - Thursday, 10:00 AM - 4:00 PM
Responsibilities:
- Organize and manage finish schedules, ensuring seamless communication with clients and builders.
- Coordinate the procurement of furnishings and materials; diligently track orders and swiftly resolve any freight issues.
- Attend key meetings, take detailed notes, and keep client files impeccably organized.
- Maintain and curate our office’s fabric and tile library, ensuring it’s always up to date.
- Provide comprehensive project organization to ensure the lead designer has everything needed for successful job site visits.
- Assist with the installation of design projects and support overall project management.
- Professionally communicate with clients and vendors, delivering top-notch customer service.
- Ensure timely submission of deposits and payments, maintaining the financial integrity of our projects.
- Run errands, including the pick-up and delivery of samples (a vehicle and valid driver’s license are required).
- Manage phone and email correspondence, ensuring no detail is overlooked.
- Accurately log timesheets into QuickBooks, ensuring smooth financial operations.
Qualifications:
- Organizational Skills: You’re a master of organization, with exceptional attention to detail.
- Computer Skills: Proficient in Excel, Pages, and creating polished presentation documents.
- Software: Eager to learn Design Manager (purchasing program) to streamline our purchasing process.
- Attitude: You bring a pleasant demeanor and a can-do attitude to everything you do.
- Independence: You’re able to work autonomously, making decisions confidently and managing tasks without supervision.
Schedule:
- Monday - Thursday, 10:00 AM - 4:00 PM
- Occasional tasks on Fridays
Location:
- Santa Fe, NM
Employment Type:
- Direct Hire
- Part-time
#IND
Meet Your Recruiter
Abby Dietz
CEO
Originally from Pennsylvania, Abby Dietz moved to Santa Fe from Northern Virginia/DC Metro area in 2011. She joined The Hire Firm in a temporary role but fit the culture so well we decided to keep her! Her strong background in sales, customer service, and executive administrative skills was the perfect blend for a staffing and recruiting professional. Abby has a fantastic ability to quickly understand clients’ needs and match those needs with talented candidates. She now focuses on managing the firm bu still recruits because she enjoys it so much.
Abby is a living success story for temporary and temp-to-hire opportunities and has obtained three long-term, rewarding positions in her career that started as temporary or temp-to-hire. She believes in what we do and knows first-hand how being open and flexible can lead to great opportunities. She would love to share her story with anyone who is curious about it!
When she’s not working, she enjoys recharging on backpacking trips, spending time with family, friends, and fur babies, and taking classes on whatever is currently of interest to her! Her pronouns are she/her and she invites you to share yours.